Night Life

Privacy policy

1. Who we are

The controller of personal data collected through nightlifewarsaw.com is Live Music & Events, Potworów 21, 57-256 Bardo, NIP 8871747396 (“we”), trading as Night Life.

For anything related to your personal data, contact us at nightlifewarsaw@gmail.com, by phone on +48 722 221 223 or by post at the address above.

2. What we collect and why

Enquiry form. When you ask about a date, you give us your name, email address or phone number and, if you wish, the date and venue, type of event, number of guests and your message. We use this to reply, check our availability and prepare a quote.

  • Legal basis: steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR) and our legitimate interest in handling correspondence (Art. 6(1)(f) GDPR).
  • Providing the data is voluntary, but without contact details we cannot reply.

Email, phone and WhatsApp. If you contact us directly, we process the details you give us for the same purposes and on the same legal bases.

Contract. If you book a date, we process the data needed to enter into and perform the contract (Art. 6(1)(b) GDPR) and to invoice you as required by tax law (Art. 6(1)(c) GDPR).

3. How long we keep it

  • Enquiries that did not lead to a booking: up to 12 months after the last message, unless you ask us to delete them sooner.
  • Contract data: for the duration of the contract and then until any claims become time-barred.
  • Accounting records: for 5 years from the end of the year in which the tax became due.
  • Google Analytics statistics: up to 14 months.
  • PostHog data: events up to 12 months, session recordings up to 30 days.

4. Who we share it with

We never sell your data or share it with other companies for marketing. Only the providers who help us run the business may have access to it:

  • our hosting provider, which runs the website and the form mailbox,
  • Google (Gmail, Google Analytics, Google Ads, YouTube, Google Fonts),
  • PostHog (website behaviour analytics, EU servers),
  • Meta (WhatsApp, if you choose to contact us that way),
  • our accountants, for accounting records.

Some Google, Meta and PostHog services may involve transferring data to the USA. This is based on the European Commission’s EU-US Data Privacy Framework decision or standard contractual clauses.

5. Cookies, analytics and advertising

The site sets no analytics or advertising cookies until you consent in the banner. You can accept all, choose categories or keep essential only. We store your choice in your browser (localStorage) so that we don’t ask again on every visit.

Analytics – Google Analytics 4 (Google Ireland Limited). It helps us understand where visitors come from, what they read and whether they use the form, phone or WhatsApp. It sets cookies such as _ga. We never send it names, email addresses or phone numbers.

Analytics – PostHog (PostHog Inc., data stored in the EU, Frankfurt). It shows how visitors move around the site: click maps, scrolling and anonymous session recordings. Form field contents are always masked and never recorded. PostHog sets a cookie and a localStorage entry with a random identifier (ph_…).

Marketing – Google Ads (Google Ireland Limited). It lets us see whether a Google ad led to an enquiry, a call or a WhatsApp message. When you send the form, your email address or phone number may be passed to Google only in hashed form (SHA-256) to match the enquiry with the ad click (enhanced conversions). We do not use it to show you ads.

The legal basis for analytics and marketing tools is your consent (Art. 6(1)(a) GDPR). You can withdraw or change it at any time via Cookie settings in the footer, or delete cookies in your browser settings. Withdrawing consent does not affect the lawfulness of earlier processing.

Enquiry source. With each form message we include where you came from (e.g. utm campaign parameters, the Google ad click ID gclid, the first page you visited) and, with analytics consent, a link to the PostHog session recording. This tells us which ads bring enquiries (Art. 6(1)(f) GDPR). This information is kept only in your browser’s session storage (sessionStorage) and disappears when you close it.

6. YouTube videos, fonts and external links

YouTube. Videos are embedded in privacy-enhanced mode (youtube-nocookie.com) and only load when you click a thumbnail. From then on, Google’s privacy policy applies.

Google Fonts. The site’s fonts are loaded from Google’s servers, which means your browser’s IP address is sent to Google. We do this in our legitimate interest in displaying the site quickly and consistently (Art. 6(1)(f) GDPR).

Instagram, Facebook, WhatsApp. The site only has plain links to these services, with no tracking plugins. Once you follow a link, Meta’s privacy terms apply.

7. Your rights

You have the right to:

  • access your data and receive a copy,
  • have it corrected,
  • have it erased or its processing restricted,
  • data portability,
  • object to processing based on legitimate interest,
  • withdraw consent at any time.

To exercise these rights, write to us. We will reply without undue delay and within one month at the latest. You may also lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warszawa, uodo.gov.pl).

We do not make automated decisions about you or profile you within the meaning of the GDPR.

8. Changes

We may update this policy, for example when the tools we use change. The current version is always available on this page.

Effective from 28 October 2026

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